Nominations Form for 2011
Download the Nominations Form
Both a PDF and Word version are available. Select the form desired, complete and fax to 303-979-7135 or email to nominations@alliance-aromatherapists.org by July 5th.
The members of AIA are looking for you, if you are looking for -
- A creative outlet for your passion of aromatherapy and AIA.
- An opportunity to develop your professional skills and network.
- A way to be a part of something larger than yourself.
If you are looking for a way to expand the field of aromatherapy for yourself and your community, then seize the day and run for a position on the Board of AIA. Take hold of this opportunity to lead your organization into the future: open doors for others; strengthen AIA to move into a new era; connect with a group of people who are shaping the future of aromatherapy.
Learn more about the board click here..
You can be a part of this if you choose to run for the Board.
The positions open for election are:
President - 1 year term;
Vice President - 1 year term;
Secretary - 2 year term;
Treasurer - 2 year term;
Two Directors positions - 2 year term each.
All elected candidates from the 2011 elections begin their term on January 1, 2012. NOTE: All applications and nomination forms must be submitted
no later than July 5, 2011.
We ask that you nominate a qualified member and even nominate yourself to serve on the board. At the Membership Meeting to be held at the Conference on September 30, 2011, members will vote to elect the open positions to the board.
If nominating someone else, please contact that member and ask them to submit their information.
For the election, you will receive ballots via email and a proxy to return in case you are unable to attend the Annual Membership Meeting. Your participation will be greatly appreciated.
Please send in your nominations now:
Please note, if nominating yourself, include a photo and a brief promotional bio explaining why you would like to be elected to the position and the skill path you can offer. See the Nominations Form for instructions.
The Board of Directors consists of a President, Vice-President, Secretary, Treasurer and Four Directors.
In accordance with the AIA Bylaws:
Qualifications to hold office are as follows:
Each candidate must be an active professional, clinical or business member in good standing, have good communication skills, have demonstrated leadership and team building skills, must be computer literate with access to the Internet, and able to meet the time and travel commitments of the office.
President - 1 year term
Active member in good standing for two years or more, and has previously served one full term on the AIA board.
Vice President - 1 year term
Active member in good standing for two years or more.
Secretary - 2 year term
Active member in good standing for one year or more.
Treasurer - 2 year term
Active member in good standing for one year or more.
Director - 2 year term
Active member in good standing for one year or more.
Responsibilities of Elected Officers
All elected officers are expected to attend board meetings, serve on one committee, prepare documentation as necessary, and attend the annual meeting. The Executive Committee, president, vice-president, secretary and treasurer, meet weekly for an hour to manage the operations of AIA.
President (estimated time commitment: 40 hours/month)
The president is the chief executive officer and chief administrative officer and shall be responsible for the following:
1. Presides at and prepares the agenda for all meetings of the Board of Directors and the annual meeting of AIA. The President shall be the Ex-Officio member of all committees of AIA and while serving on the committee shall only vote in the event of a tie vote with said committee.
2. Appoints, with approval of the Board, any position for appointed office deemed necessary to maintain the proper functioning of the business of AIA.
3. Approves all expenditures up to $500. Expenditures over $500, whether recurring or not, must be approved by the Board of Directors.
4. Submits reports as determined by the Board and an annual report at the general membership meeting.
5. Has such powers as are necessary for the supervision and functioning of AIA as prescribed by the Board of Directors within the scope of the bylaws of AIA.
6. Conducts day-to-day business affairs of AIA in cooperation with the Board of Directors.
7. Appoints representatives for special projects with the approval of the Board of Directors.
8. Represents the organization before other groups or agencies or delegate to designated members.
Vice President (estimated time commitment 30 hours/month)
The vice president shall preside over meetings in the absence of the President and replace the President in case of the latter's inability to function in office for the duration of the unexpired term, and when so acting shall have all the powers and responsibilities of the president.
Have such powers as are necessary and proper as prescribed by the President and/or the Board within the scope of the bylaws of AIA.
Secretary
The Secretary shall be responsible for the following:
1. Keep the minutes and records of AIA.
2. Maintain copies of records of all committee meetings, Board meetings and annual meetings until the end of term of office and pass them on to the successor.
3. Present the minutes at the Board meeting and other meetings as designated by the Board.
4. Have such other duties and powers as the President or Board prescribes.
Treasurer (estimated time commitment: 15 hours/month)
The Treasurer shall be responsible for the following:
1. Financial planning and budget allocation.
2. Supervision of the general funds and accounts of AIA.
3. Prepare and present periodic and annual reports of the financial status of AIA to the Board of Directors.
4. Arrange to have the financial books of AIA audited annually by an independent CPA firm approved by the Board.
5. Prepare, or arrange with Board approval for preparation and filing of all tax information filings required by the IRS, state and local agencies.
6. Publish the annual financial report for the membership.
7. Have such other responsibilities and powers as directed by the President and/or the Board.
Directors (estimated time commitment: 20 hours/month)
The Board of Directors shall oversee the administrative business and carry out the policies of AIA including:
1. Contract on behalf of AIA; enter into legal agreements; create committees; appoint chairpersons of committees; approve the budget; and appoint and remove agents and employees.
2. Consider amendments to the bylaws and determine their adherents to the purposes of AIA.
3. Approve use of the mailing list for purposes other than those necessary for the functioning of AIA.
4. Have other powers and authority as is necessary for the proper functioning of AIA within the scope of the bylaws.
